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Entrepreneurs & Family-Owned Businesses
We help owner-managed businesses keep clean books, stay tax compliant and plan for growth.
CPA-ledAccountants · Registered tax agents · Advisors in Nairobi
Accounting, tax and payroll that keeps you compliant — and growing.
Optima Accounting Services is a Nairobi consulting firm offering outsourced accounting, payroll, tax and business advisory services, and corporate training to businesses, NGOs and professionals across Kenya.
- CPA-led team, members of ICPAK
- Registered tax agents
- Fixed-fee, predictable pricing
- Secure 24/7 online access to your books
BookkeepingTax advisoryKRA compliancePayrollBusiness advisoryNGO accountingOutsourced CFOCorporate training
Who we are
More about us
We keep Kenyan businesses, NGOs and professionals compliant and confident — with clean books, on-time taxes and practical advice that helps them grow.
10+Years of practice experience
6Sectors we specialise in
24/7Secure online access to your books
FixedFee pricing — no surprises
What we do
Six ways we take finance off your plate
From day-to-day bookkeeping to board-level advice — one accountable team for your books, taxes, payroll and growth.
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01
Bookkeeping, Accounting & Financial Management
We help your organisation make sense of day-to-day financial transactions and make informed decisions.
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Tax Advisory & KRA Compliance
Our registered tax agents help you navigate local and international taxes and stay compliant with KRA.
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Payroll Services
Accurate, confidential and compliant payroll processing — from pay calculation to statutory filings.
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04
Business Consulting & Advisory
Tailor-made solutions that help your organisation overcome challenges in a dynamic business environment.
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Not-for-Profit Organisations
Accounting, grants management and donor reporting for NGOs, churches, clubs and faith-based organisations.
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06
Corporate Training, Coaching & Mentorship
Practical, customised training that equips your team to tackle workplace challenges — online or in person.
Why Optima
Professional, personal and dependable
We go beyond compliance — taking the time to understand your business so we can help you reach the growth you envision.
10+
Years of practice experience — steady, compounding expertise for your organisation.
Fixed-fee pricing
Agreed upfront, so your accounting costs are predictable — no surprise invoices.
Compliance, handled
We track every KRA and statutory deadline so you don’t have to.
Our Experience
Our experience in accounting and auditing is unequivocal.
Our Expertise
Leverage on our team's expertise in all financial matters.
Our Integrity
Integrity is a major business value to us — over the years we have built trust through the highest levels of integrity.
Our Passion
We passionately handle each and every project.
CPA-led team
Certified Public Accountants with Big Four, industry and teaching experience.
How we work
Getting started is simple
Clear steps from the first conversation to dependable monthly support — no jargon, no surprises.
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Free consultation
Tell us about your business, deadlines and pain points — in person, by phone or on Zoom.
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Tailored, fixed-fee proposal
We recommend the right mix of services with clear, predictable pricing.
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Onboarding & set-up
We set up or tidy up your systems, records and KRA obligations.
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Ongoing support & reporting
Timely filings, payroll and management reports that help you decide with confidence.
Sectors we serve
Specialist experience where it matters
We focus on organisations in these sectors — so we already understand your reporting, tax and regulatory landscape.
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Consultants, Law Firms & Professional Services
Practice accounting, partner reporting and tax planning for professional firms.
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Technology Companies
Scalable finance processes, investor-ready reporting and payroll for growing teams.
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Not-for-Profit Organisations (NGOs)
Grants management, donor reporting, IPSAS support and tax-exemption follow-up.
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Real Estate & Property Management
Rental income tax, service-charge accounting and landlord reporting.
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Small & Medium Enterprises
Affordable outsourced accounting, payroll and KRA compliance for SMEs.
Businesses & NGOsacross Kenya and East Africa
Client stories
What our clients say
Our people
The people behind your numbers
Qualified, experienced professionals who treat your organisation’s finances with care and complete confidentiality.
Meet the team
Training & capacity building
Upskill your team — in person, online or self-paced
Optima Accounting Services has unequivocal experience in corporate training. We equip your team with practical skills such as bookkeeping, filing returns and QuickBooks/Sage accounting software — with practice assignments so participants apply what they learn. Sessions are scheduled to fit your programme, online or in person.
- Bespoke workshops designed around your organisation
- Practical assignments that build real, on-the-job skills
- Self-paced online courses with certificates
Insights
All articles
Practical guidance for Kenyan businesses
Payroll Management and Compliance in Kenya
Payroll is the function responsible for compensating employees for services rendered within a specified period of time. This is a critical function since for many organizations, salaries…
FAQ
Questions, answered
Straight answers to what clients ask us most. Can’t see yours? Ask us directly.
Still have a question?
Talk to a qualified accountant — we usually reply within a few working hours.
Which businesses do you work with?
We work with entrepreneurs and family-owned businesses, SMEs, consultants and professional firms, technology companies, real-estate and property managers, and not-for-profit organisations (NGOs, churches and clubs) across Kenya.
How do you charge for your services?
Most of our ongoing services are offered on a fixed monthly or annual fee agreed upfront, so you always know what to expect. After a free consultation we send a tailored proposal based on the size and complexity of your work.
Can you help if my KRA returns are late or I have penalties?
Yes. Our registered tax agents can bring your filings up to date, prepare outstanding returns and, where appropriate, apply for a waiver of penalties and interest on your behalf.
Do I need to visit your office?
No. We serve clients in all parts of Kenya using secure web-based systems, phone, email, WhatsApp and video calls. You are also welcome to visit us at View Park Towers in Nairobi.
Can you train our accounts team?
Yes. We run bespoke corporate training in person or online — from bookkeeping, tax compliance and QuickBooks/Sage to IFRS, IPSAS and leadership. Self-paced courses are also available on Optima Learning.
How quickly will you respond to my enquiry?
We check and respond to emails every few hours during working days, and you can reach us immediately by phone or WhatsApp.